Skillnix Recruitment Services Private Limited ("Skillnix", "we", "us", or "our") is a recruitment and human resource services company engaged in recruitment, staffing, Recruitment Process Outsourcing (RPO), candidate sourcing, background verification, payroll support and other related human resource and recruitment services.
Skillnix operates recruitment activities across India and works with candidates, prospective employers, clients, vendors, service providers and other business partners.
This Privacy Policy explains how Skillnix collects, receives, uses, stores, processes, shares, protects and deletes personal information in connection with:
This Privacy Policy is intended to provide clear information about our data practices and the choices available to individuals whose personal information is processed by Skillnix.
Skillnix operates an internal Applicant Tracking System ("ATS") to manage and administer its recruitment activities. The ATS is an internal business system used by authorized Skillnix employees and personnel for recruitment and related operational purposes.
2.1 Internal Employee Access
Only authorized Skillnix employees or personnel who require access for their job responsibilities may access the ATS. The ATS may be used by authorized employees to:
2.2 No Candidate or Client ATS Access
The Skillnix ATS is not a candidate-facing platform and is not a client-facing platform. Candidates do not receive direct login access to the ATS. Skillnix clients and prospective employers do not receive direct login access to the ATS. Candidate information may, where appropriate and necessary for recruitment, be shared separately with a prospective employer or client through authorized business communication channels.
This Privacy Policy may apply to individuals whose personal information Skillnix processes, including:
The type of personal information collected depends on the individual's interaction with Skillnix and the requirements of the recruitment process. We seek to collect information that is reasonably necessary for legitimate recruitment, staffing, business, operational and legal purposes.
4.1 Candidate Information
Skillnix may collect and process the following candidate information:
Identification and Contact Information
Professional Information
Recruitment Information
Verification Information
Where required for a recruitment assignment and permitted under applicable law, Skillnix may process information required for background verification or employment verification. Such information may include information relating to:
Skillnix will seek to limit collection to information reasonably required for the relevant recruitment or verification purpose.
Candidate information may be received through:
Authorized Skillnix employees may enter or upload such information into the internal ATS for recruitment management.
In connection with our recruitment and business operations, Skillnix may process information relating to clients, prospective employers, vendors and other business contacts. This may include:
Where applicable, Skillnix's website, ATS or related systems may process limited technical information necessary for security, authentication, operation and performance. This may include:
Skillnix may use personal information for the following purposes:
Recruitment
Communication
Client Services
Business Operations
Legal and Regulatory Purposes
Skillnix may integrate its internal ATS with Meta's WhatsApp Business Platform. The purpose of the integration is to facilitate recruitment-related communication between Skillnix's authorized recruiters and candidates. The WhatsApp integration may be used for:
The WhatsApp functionality is operated through Skillnix's authorized recruitment systems and personnel.
Skillnix may use WhatsApp to send candidates information regarding job opportunities that may be relevant to their profile. Job alerts may be based on information such as:
A job alert may contain:
Job alerts are intended solely to facilitate recruitment and employment opportunities. Skillnix does not use candidate WhatsApp information for unrelated advertising.
Skillnix may use WhatsApp to send candidates recruitment-related notifications, including:
These communications are intended to help candidates receive timely information regarding an active recruitment process.
Authorized Skillnix recruiters may communicate with candidates through WhatsApp for legitimate recruitment purposes. Communication may include:
Where technically supported and necessary, relevant communication information may be recorded or stored in Skillnix's internal recruitment systems.
When candidates communicate with Skillnix through WhatsApp, we may process information such as:
Skillnix will use this information for recruitment, communication, operational, security and legitimate business purposes.
Skillnix uses Meta's WhatsApp Business Platform to facilitate WhatsApp communication. When WhatsApp is used to communicate with Skillnix, information may be processed by Meta and its systems in accordance with Meta's applicable terms and privacy policies. Skillnix does not control Meta's independent processing of information within Meta's services.
Skillnix does not sell or rent candidate WhatsApp numbers. Skillnix does not sell candidate WhatsApp communication data. Skillnix does not use WhatsApp information for unrelated advertising or purposes outside the scope of recruitment and legitimate business operations.
Skillnix may share personal information where reasonably necessary for recruitment, business operations, legal compliance or other lawful purposes. Information may be shared with:
Skillnix is a recruitment service provider and may share relevant candidate information with prospective employers or clients for recruitment purposes. Such sharing may include:
Skillnix seeks to limit the information shared to information reasonably required for the relevant recruitment purpose.
Important: Skillnix clients do not have direct access to the Skillnix ATS. Candidate information is shared with clients separately through authorized business or recruitment communication channels where required.
Candidate information stored within Skillnix systems is accessible only to authorized employees or personnel who require access for legitimate recruitment or business purposes. Skillnix may use:
Employees are expected to maintain the confidentiality of candidate information and use it only for authorized business purposes.
Skillnix takes reasonable technical and organizational measures to protect personal information against:
However, no internet transmission, electronic storage system or technology can be guaranteed to be completely secure. In the event of a data security incident, Skillnix will take reasonable steps required under applicable law and its internal incident response procedures.
Skillnix retains personal information only for as long as reasonably necessary for the purposes for which it was collected or otherwise processed. Retention may be necessary for:
When information is no longer required, Skillnix may securely delete, anonymize or otherwise dispose of the information in accordance with applicable law and internal retention procedures.
Candidates may request deletion of their personal information held by Skillnix, subject to applicable law and legitimate retention requirements.
To request deletion, contact: privacy@skillnixrecruitment.com
Please provide sufficient information to help us identify the relevant record, such as:
Skillnix may need to verify the identity of the requester before processing a deletion request. Once a valid request is received, Skillnix will review the request and take appropriate action in accordance with applicable law and its retention obligations. Information may be retained where retention is required or permitted by law or is necessary for legitimate business purposes, contractual obligations, fraud prevention, security, dispute resolution or establishment/exercise/defence of legal claims.
Candidates may request to stop receiving non-essential WhatsApp job alerts or other recruitment communications. A candidate may request an opt-out by:
After receiving a valid opt-out request, Skillnix will take reasonable steps to stop the relevant non-essential communications. Opting out of job alerts may not prevent essential communications relating to an active application, interview, selection, onboarding or other recruitment process where such communication is necessary and legally permitted.
Candidates may request correction or updating of inaccurate or incomplete personal information maintained by Skillnix. Requests may be submitted through: privacy@skillnixrecruitment.com
Skillnix may verify the identity of the requester before making changes to personal information.
Where processing of personal information is based on consent, an individual may withdraw consent subject to applicable law. A withdrawal request may be submitted to: privacy@skillnixrecruitment.com
Withdrawal of consent will not affect processing that was lawfully carried out before the withdrawal. Where information is required for a recruitment service or another lawful purpose, withdrawal may affect Skillnix's ability to continue certain activities.
Our website or online services may use cookies and similar technologies for purposes such as:
Users may control cookies through their browser settings where supported.
Skillnix may engage third-party service providers to support its business and recruitment operations. These may include providers of:
Such providers may process personal information only to the extent necessary to provide the relevant services or as otherwise permitted by applicable law and contractual arrangements.
Certain technology, cloud, communication or other service providers used by Skillnix may process information from locations outside India. Where personal information is transferred to or processed in another jurisdiction, Skillnix will take reasonable measures and comply with applicable legal requirements relating to such processing.
Skillnix's recruitment services are intended for individuals who are legally eligible to participate in the relevant employment or recruitment process. Skillnix does not knowingly collect personal information from children for recruitment purposes. If you believe that a child has provided personal information to Skillnix improperly, please contact us using the information provided below.
Skillnix may process personal information where reasonably necessary to:
Skillnix may process or disclose personal information where reasonably necessary to:
Subject to applicable law, individuals may have rights relating to their personal information, including rights to:
Skillnix may take reasonable steps to verify the identity of a requester before fulfilling a request.
If you have a concern regarding the collection, use, storage, sharing or processing of your personal information by Skillnix, you may contact us. Please provide:
Skillnix will review the complaint and take appropriate action in accordance with applicable law and internal procedures.
Skillnix may update this Privacy Policy from time to time to reflect changes in:
When changes are made, Skillnix will update the "Last Updated" date. The updated Privacy Policy will be made available through our website or other appropriate communication channels.
For privacy-related questions, data access requests, correction requests, deletion requests, opt-out requests or complaints, please contact:
Skillnix Recruitment Services Private Limited
By providing personal information to Skillnix, applying for a job opportunity, responding to a recruitment communication, or communicating with Skillnix through WhatsApp, email, telephone or other recruitment channels, you acknowledge that you have reviewed this Privacy Policy and understand how your personal information may be collected, used, stored, shared and processed for the purposes described in this Privacy Policy.
Where consent is required under applicable law, Skillnix will seek the required consent through an appropriate mechanism.
© Skillnix Recruitment Services Private Limited. All Rights Reserved.